Introduction

Affidia Srl SB is an Italian Benefit Company that provides information about food safety, food analytical controls and sustainability within the food chain.

The Data Controller

Affidia Srl is the Data Controller and responsible for your personal data. We have appointed as "data processor" a data Privacy Manager that processes the personal data on behalf of Affidia. The Privacy Manager is the Legal Representative of Affidia: Mr Maurizio Paleologo. The Privacy Manager is overseeing issues in relation to the Privacy Policy.

If you have any questions about our Privacy Policy, or our privacy practices, please contact the Privacy Manager:

• Email address: paleologo@affidia.tech
• Registered letter with return receipt: Loc. Basovizza 558, 34149, Trieste (IT), Italy
• Certified Email: affidia-sb@pec.it

Data Collected

To allow correct navigation or to use the Online Services offered, the following data is collected:

Navigation Data: These are the data that the computer systems and software procedures used to operate the site acquire during their normal operation. This category of data includes the IP addresses or domain names of the computers used by users who connect to the site, the addresses in the Uniform Resource Identifier (URI) notation of the requested resources, the time of the request, the method used to submit the request to the server, the size of the file obtained in response, the numerical code indicating the status of the response given by the server (successful, error, etc.), and other parameters relating to the operating system and the user's IT environment. These data are used only to obtain anonymous statistical information on the use of the site and to check its correct functioning and are deleted immediately after processing.

Common Personal Data: Any information relating to an identified or identifiable natural person ("interested party"); the natural person who can be identified, directly or indirectly, with particular reference to an identifier such as the name, an identification number, location data, an online identifier, or one or more characteristic elements of his/her physical identity (e.g. name and surname, tax code, telephone number, addresses, etc.).

Purpose and Legal Basis

Data is always collected to the minimum extent to achieve the purposes indicated below:

1. Browsing the site: Only common data is collected and the legal basis is the execution of a pre-contractual relationship or the execution of a contract.
2. Satisfy requests: In this case, only common data are collected and the legal basis is the execution of a pre-contractual relationship or the execution of a contract.
3. Organisation of the conference: Affidia, as the organiser of the conference, can use the data provided in order to invite you to future events (Legal basis for the execution of the contract).
4. Generic marketing: Sending promotional and commercial communications relating to services/products similar to those already used, such as events, webinars, newsletter subscription (Legal basis of the processing: legitimate interest).
5. Marketing by third parties: Sending promotional and commercial communications, advertising material relating to offers of services/products, reporting of corporate events, as well as carrying out market studies and statistical analyses by third parties to whom the data have been moved (Legal basis of the processing: consent optional and revocable at any time).
6. Marketing by profiling: Analysing your preferences, habits, behaviors, interests deduced in order to send you personalized commercial communications and carry out online promotional actions with the preferences expressed in the context of web browsing (Legal basis of the processing: Optional consent and revocable at any time).

Faculty or Obligation to Provide Data

For all purposes the provision of personal data is not mandatory, however it is necessary to register to be able to participate in the conference (with the exception of the treatments referred to in points 5 and 6). The provision of data in the fields marked with an asterisk is mandatory and failure to enter them does not allow to complete the registration procedure. On the other hand, the release of the data in the fields not marked with an asterisk, although it may be useful to facilitate relations with the Data Controller, is optional and failure to indicate them does not affect the completion of the procedure.

Transmission of Data

The data may be transmitted - always to the minimum extent necessary - to achieve each indicated purpose. The personal data relating to the processing, may be disclosed to those who, within the organization of the Data Controller, need it as a result of the position held. These subjects are the persons authorized to process under the direct authority of the Data Controller.

The data may also be transmitted to third parties to whom the Data Controller may outsource certain activities and who consequently provide the undersigned with certain instrumental services, in any case related to the treatments and purposes described above, such as administrative, accounting, tax, auditing, management of the information system, credit collection, mass filing, call centers. These third parties carry out processing on behalf of the Data Controller and are authorized to process them as Data Processors in accordance with the provisions of Article 28 of the GDPR.

The data may also be processed by companies that offer e-mail sending services; organizational support services for the conference, webinar, database management and maintenance services and management of the marketing platform. Your personal data may also be processed by other third parties but only in the event of your explicit consent.

Storage

The data are kept for the time necessary to achieve the purposes for which they are processed, except for the longer time necessary to comply with legal obligations, due to the nature of the data or document or for reasons of public interest or for the exercise of public authority, taking into account the provisions of the company documentation conservation plan (by way of example, the terms of the law of conservation for civil and tax purposes is 10 years).

• For direct marketing purposes: The data - if acquired - will be kept for 24 months or until the right of opposition is exercised via the appropriate unsubscribe button or by contacting the Data Controller.
• For marketing purposes by third parties: It will be kept for 24 months, or until the right of revocation is exercised via the appropriate unsubscribe button or by contacting the Data Controller.
• For marketing by profiling: The data - if acquired - will be kept for 24 months or until the right of opposition is exercised via the appropriate unsubscribe button or by contacting the Data Controller.

The Site uses Cookies, and you can read the Cookie Policy. The communication of Browsing Data (if and to the extent that they consist of Personal Data) is mandatory to allow browsing on the Site or to be able to use the Online Services requested. If you do not agree to communicate the Data, the interested party will not be able to use the Online Services and pursue the other purposes indicated.

Photography and Videography

During FoodRevolution 2026, we will be capturing photos and videos of the event. These images and recordings may be used for promotional purposes and shared on social media platforms. By attending the conference, you acknowledge and consent to the possibility of being photographed or recorded. If you do not wish to be included in any photos or videos, please inform our staff upon arrival.

Attendee List

To enhance networking opportunities, a list of conference attendees will be made available. This list will include the first name, last name, job title, and company of each participant. Please note that no personal contact information, such as email addresses or phone numbers, will be shared. By registering for the event, you consent to the inclusion of your information on this list.

Networking App

To facilitate interaction among attendees, we will provide a networking app. Users of this app should be aware that certain information will be shared with other users within the app, such as your profile details. By using the app, you consent to the sharing of your information with other attendees. We recommend reviewing the app's privacy settings to manage the visibility of your information.

Rights of the Data Subject

The person concerned has the right to:

• a. Access to his/her Personal Data
• b. Request the rectification of personal data that may be incomplete or inaccurate
• c. Request its cancellation, where the conditions are fulfilled
• d. Request the limitation of the Treatment, if the conditions are fulfilled
• e. Oppose the Processing based on the public interest, for reasons related to a particular situation
• f. Request the portability of data, where the assumptions are fulfilled and where technically possible
• g. Request a list of Data Controllers, accompanied by additional data useful for their identification
• h. Lodge a complaint with the Guarantor for the Protection of Personal Data (in Italy, www.garanteprivacy.it)

Any request from the interested party can be forwarded to Affidia Srl in the person of the legal representative, based in Loc. Basovizza 558, 34149, Trieste, Italy, by registered letter with return receipt.